Training & Assessment Policy

Introduction

This Training and Assessment Policy is developed in alignment with the Standards for Registered Training Organisations (RTOs) 2025, ensuring that FAP First Aid delivers high-quality, compliant training and assessment practices across all qualifications within its scope of registration. It reflects the RTO’s commitment to providing robust, industry-relevant training and conducting fair, valid, reliable, and flexible assessment in accordance with the Principles of Assessment and Rules of Evidence.

The policy supports outcomes-focused delivery that ensures learners are provided with the necessary resources, support, and opportunities to achieve competency standards and transition successfully into the workplace or further education.

Scope and Application

This policy is applicable to all current and prospective learners associated with FAP First Aid. It governs the assessment system and practices for all qualifications delivered by FAP First Aid.

Overview

FAP First Aid’s primary mission is to provide high-quality vocational education and training programs to its learners. This policy outlines the conditions under which FAP First Aid applies its assessment procedures to meet the requirements stipulated by national regulatory authorities and the relevant training package, qualification, and unit of competency evidence criteria.

FAP First Aid is committed to applying this policy consistently and fairly across all course programs and for all learners.

Policy

FAP First Aid acknowledges the importance of maintaining a robust assessment system that enables trainer/assessors to gather valid evidence and make dependable judgments regarding learners’ competence in relation to specified learning outcomes.

Assessment Methodology:

FAP First Aid engages in extensive consultation with industry experts and subject matter specialists to inform the development of Training and Assessment Strategies (TAS) for the qualifications within its scope of registration. Each TAS includes a comprehensive description of the assessment tools and instruments used to collect evidence of learners’ competence.

FAP First Aid utilises various assessment instruments and tools for each unit of competency, encompassing:

These instruments collectively cover all aspects of the unit of competency and enable trainer/assessors to gather all required evidence, as specified in each unit. FAP First Aid’s resource development team also ensures compliance with foundational skills requirements and assessment conditions when creating or updating assessment instruments.

Learner Responsibilities:

Learners enrolled in programs offered by FAP First Aid are expected to adhere to the principles of academic honesty throughout the learning and assessment process. All learners are required to:

Actively participate in the learning and assessment process for each unit of competency in their course program.
Accept assessment feedback from trainer/assessors in a fair, timely, and constructive manner.
Uphold academic honesty principles by avoiding plagiarism, cheating, and collusion, as defined in FAP First Aid’s Academic Honesty Policy.
Complete and submit all specified assessments for each unit of competency.
Seek support from FAP First Aid’s support team if personal circumstances may affect their ability to comply with any aspect of the assessment process.
Retain copies of all submitted assessment items for their records.

Trainer/Assessor Responsibilities:

All individuals involved in the delivery of training and assessment services on behalf of FAP First Aid are required to:

Adhere to FAP First Aid’s training and assessment strategies and timelines for delivering training and assessment for each unit of competency.
Provide necessary support to learners as needed.
Deliver timely and accurate feedback to learners regarding their assessment tasks.
Maintain accurate and secure records of learners’ assessment results.
Report on learners’ progress and results transparently and concisely, focusing on information relevant to the learner’s progress and assessment outcomes.

Completing Assessment in the FAP First Aid LMS:

Evidence plays a critical role in determining the outcome of assessments, as it substantiates that learners have acquired the specified skills and knowledge from the learning process. Learners are encouraged to engage with their learning material to confidently complete all required assessment tasks before proceeding to work placement.

All theory learning and assessment activities are conducted within FAP First Aid’s Learning Management System (LMS) and encompass various question types, projects, assignments, and reports. In some instances, learners may engage in simulated role plays, which may require recording and uploading to the LMS. Learners must thoroughly review instructions and review their completed assessments before submission.

Practical Assessments Policy

At FAP First Aid, our practical learning experiences are fundamental to student success. Students enrolled in courses with practical components must meet specific physical requirements for successful participation.

Physical Requirements:

Students must acknowledge that they are physically and psychologically able to complete practical tasks during applicable training sessions, such as getting on the floor and performing CPR on child and adult mannequins. Failure to meet these requirements will result in the issuance of a statement of attendance in place of an accredited certificate.

Additionally students must be physically able to:

Accommodations:

Reasonable accommodations will be provided to students with documented disabilities or medical conditions. Students may bring a mat for comfort during CPR exercises.

Assessment Alternatives:

If a student is unable to perform practical demonstrations due to physical limitations, alternative assessment methods will be explored to evaluate competency.

In such cases, a statement of attendance may be issued, reflecting the student’s participation, but it does not imply competency attainment.

Students are encouraged to communicate their individual needs by contacting our support team.

By integrating physical requirements into our practical assessments, we aim to equip students with the skills and knowledge necessary for success while promoting safety and inclusivity.

Submitting Assessments:

Learners must complete and submit their assessments directly through the LMS. After submitting an assessment task, learners cannot make changes until the assessment is marked by the trainer. Learners may continue to the next assessment task while awaiting the results of the first.

Placement Booklets (PB), and other assessments related to a learner’s placement are made accessible on the LMS once FAP First Aid approves the placement. Completed PB documents should be submitted as one document via the LMS, with additional evidence included in the Third-Party Evidence Collection Evidence section.

Learners are responsible for retaining copies of all submitted assessment items. FAP First Aid does not distribute copies of completed assessments or grant access to the LMS for downloading completed assessments after submission.

Note: Learners must ensure all assessments are fully completed and submitted for marking before their submission end date.

Assessment Results:

Trainers will assign either a “satisfactory” or “not satisfactory” result for all learner-submitted assessment tasks. If all assessments for a unit of competency are completed satisfactorily, the learner is assessed as “competent.” A “not yet competent” result indicates that the learner has not met all learning and performance outcomes specified by the unit of competency.

Re-submission of Assessments:

Learners assessed as “not satisfactory” will have the opportunity to resubmit their assessments following feedback from their trainer. Up to three (3) submissions are allowed, including the original submission and two resubmissions.

In such cases, learners are expected to re-submit only the sections of the original assessment that did not meet requirements during their first attempt. Before the first and second resubmissions, trainers will provide additional support and mentoring to enhance the learner’s success in completing the assessment task.

If a learner fails to achieve a satisfactory result after the third submission, no further opportunities for reassessment will be provided, and the unit will be recorded as “not yet competent.”

Retention Requirements for Completed Learner Assessment:

FAP First Aid is obligated to securely retain all completed learner assessment instruments for each learner for six months for domestic students.

Electronic records are stored in the learner management system, while hard copy assessment evidence is scanned and electronically stored or kept in a secure document storage area.

After six months for domestic students, hard copy records, except learners’ enrolment documentation, training and assessment results, and copies of issued testamurs, will be destroyed. FAP First Aid maintains a certificate and Statement of Attainment register, which must be retained for 30 years.

Course Completion:

For Blended Courses: Blended courses will have an expiration of one month period from the date of the scheduled face-to-face course. After this timeframe, students will not have access to their course and will need to re-enroll into a new course.
For Full Face-to-Face Courses: Full face-to-face courses will have an expiration of a one-month period from the date of the face-to-face course schedule.

This policy is implemented to maintain the integrity of the course structure and ensure timely engagement with the material. Additionally, it serves to encourage students to adhere to the course schedule and complete their coursework within reasonable timeframes.

Course Upgrades:

Our policy ensures fairness and maintains training quality by covering costs and requiring full attendance for upgraded qualifications.

Late Arrivals

For all of our courses:

This policy ensures that all participants receive the full benefit of the course content and fosters a respectful learning atmosphere for everyone involved.